MEHS Band & Orchestra Booster Meeting Minutes – Oct. 12, 2021

I. Roll Call – everyone is present

II. Approval of minutes from September 14,2021 The minutes have been approved.
III. Fundraising Report – Jenn will start scheduling the fundraising events for October
A. Future dates and tentative locations
1. Sept - chocolate bars –World’s Finest Chocolate – students started selling and due date is by
November
2. Oct 29 – Panda Express from 10:30 AM to 9:30 PM at Southland Mall
3. Nov 17 – Chipotle from 5-9 Pm at Union City

4. Krispy Kreme doughnuts for the Informance – Jenn suggested to sell doughnuts during the
Informance. Will ask Mr. Wright if we are allowed to sell these doughnuts.

IV. Financial Report – Roberta

A. Ending balance is $8,246.43
B. $3,000 – paid for tux and gowns (freshman and sophomores)
C. Roberta requested to get reimbursed for 2 thermometers and are $20 each

V. Band & Orchestra events – Ronnie and Daniel
A. Car wash/flea market – 4 th Saturday of month – Music Coordinator – Heather Figueroa will follow-up with
upper management.
B. Mr. Watson signed up for the NCBA (Northern California Band Association).
C. Informance October 16 @ 4 PM – went through the slides of who would be the speakers for the Informance

1. Tour Info/Forms - Patrick – give a brief overview of the Tour scheduled for April 7-11, 2022.
2. Concert Tux and Gowns and Band and Orchestra Merch – Mrs. King
3. Fundraisers – Jenn
4. Booster Club Officers Duties/Elections - Donna

D. f/u donation of Roberta’s dad trailer – Trailer will be parked at L7
E. Recruitment for drumline instructor – Hired Leonard De Guzman
1. Donna will help look for a flute instructor.
F. Hayward Foundation for the Arts UPDATE: Lessons will be paid at $30 (max per student) and there will be
a trial period for 3 months.

VI. MEHS band and orchestra merchandise – Roberta

A. Need to doing inventory on t-shirts and sweatshirts – low on medium zip-ups as well as smaller sizes for all
other merchandise
B. Resizing needed for tux and gowns for juniors and seniors. Information would be sent out after the
informance.

VII. Beautification of band room – Roberta/All
A. Top priorities
1. Check uniforms – cords need to be replaced and the buttons will be purchased by Mrs. Acorda
2.
B. Next projects
1. Music catalog/filing – need legal size filing cabinets – Donna will follow-up with Mr. Wright
2. Clean-up/organize backroom/library – possibly for jazz music
3. Lessons – where to hold them since it cannot be in back rooms – UPDATE: found space to hold
lessons
4. Where to store xylophone and drum equip ordered from grant
5. Continue work on upper wall timelines and relocate council pics – UPDATE: pictures have been
taken down

VIII. Other updates/new business - Donna
A. Next school board meeting Wed Oct 13
B. VAPA Master plan update? groundbreaking for PAC – no update
C. PE credit for marching band – keep on agenda
D. Recruiting new students, engaging parents and orientation meeting for 2021-2022 school year – put together
with first performance in Oct and do short presentation -DONE
E. Masks for instruments for Covid protection – received – need one flute mask and will get it from Adriana
F. Election of officers for new school year – next month
G. Get emails for parents from students to get on Facebook and/or newsletter – gather at next parent meeting or
Mr. Watson to send out google form to gather – form available during the informance
H. Update MEHS band website – send updates to Ronnie
I. Townhall for Initial Proposal for Boundary changes, Program Expansion and School Closures
1. Monday, October 18,2021, 4:30pm-6:30pm: Hayward HS Region

2. Tuesday, October 19,2021, 5:00pm-7:00pm: Tennyson HS Region
3. Wednesday, October 20, 2021, 5:30pm-7:30pm: Mt. Eden HS Region
4. Tuesday, October 26, 2021, 5:00pm-7:00pm: Year-Round Elementary School

IX. Next Meeting Nov 9 th

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MEHS Band & Orchestra Booster Meeting Agenda – Sep 14, 2021

 

  1. Roll Call – everyone is present except for Jenn

 

  1. Approval minutes from last 2 meetings (July and August). Ronnie put into motion the approval of the last 2 meetings. It has been seconded by Roberta. The minutes have been approved.

 

  1. Fundraising Report – Jenn will start scheduling the fundraising events for October

    1. Future dates and tentative locations

      1. Sept - chocolate bars –World’s Finest Chocolate (we have an account set-up in the previous yrs.)

        1. Concerns: taking off masks in between classes, there might be a need for a central location to sell the candies and lastly ask guidance from the administration to

      2. Oct – Panda Express or Texas Roadhouse

      3. Nov – See’s candy

    2. Cal Berkeley vendor contact person Mario – Patrick

      1. Students/adults will get a certain % of the sales from the stands. Call time is 3 ½ hours before the game starts. The decision is to hold off from doing the fundraiser due to negative experiences from past couple years and students are not prepared since school barely started. Will investigate it again next year.

      2. Cal game - Sat Sep 18th 1pm game (930am call time)

      3. Stanford game - Sat Sep 25th 3pm game (1130am call time)

 

  1. Financial Report – Roberta

    1. Beginning balance is $14,281.39

    2. Benevity - $1,272.01- goes back to ASB

    3. No expenses

    4. Paid Wayne by Venmo (leadership)

    5. Ending balance: $11,839.39

 

  1. Band & Orchestra events – Ronnie and Daniel

    1. Leadership training- commenced on September 2 and it went well. The students had a leadership style test, practiced drafting professional emails.

    2. Car wash/flea market – 4th Saturday of month – no further information and will follow up with Mr. Wright.

    3. Marching season – Mr. Watson has a small group of students for band and Cologuard. Possibly Pep band if there is response from the students.

    4. Donna put into motion for Mr. Watson to sign up for the NCBA (Northern California Band Association). There is a $55.00 registration fee. Donna will send the spreadsheet for the competition to Mr. Watson.

    5. Concert in October – Per Ronnie still trying to work out the details of the concert if it is on Zoom or live performances. Some other details to consider is the venue for an outside concert and mask protocols.

      1. It can be an info night where students play a piece to demonstrate and can be a parent meeting.

      2. Things to consider are the venue (field, behind the bleachers, in front of the band room, time of day, social distancing, bringing your own chairs.

    6. Tour Update – New York (competition April 7-10 and Spring break is April 11-15, 2022)

      1. In general, study trips are put on hold.

      2. There is a suggestion that it would be best to do a smaller trip like Disneyland which is local and cost less compared to New York.

      3. Things to consider:

        1. Safety – possibly having a nurse on the trip

        2. Safety protocols while traveling

        3. The need for 1 or 2 buses

          1. Roberta to contact vendor list and ask about the requirements, estimate and give the dates for the tour,

        4. Parent volunteers or chaperones

 

    1. f/u donation of Roberta’s dad trailer - license, insurance cost and where to store it – A suggestion was made to park it inside the campus.

    2. Recruitment for drumline instructor – lessons will be twice a week; non-band students can join. 1 or 2 people responded on the flyer. There is also a need for a 2nd staff percussion person and it will be after school on Weds and Fridays.

    3. FYI from Ronnie. From the last board meeting, they talked about having a mandate for students 16 and over to do testing every week for unvaccinated students but will come back to it on their next scheduled meeting.

    4. Pop-up testing sites at schools. It's every Monday at Mt. Eden

 

  1. Newsletter – Ronnie

 

  1. MEHS band and orchestra merchandise – Roberta

 

  1. Beautification of band room – Roberta/All

    1. Top priorities

      1. Painting blue walls - done

      2. Cabinets – install shelves in trombone/sax closet

      3. Check uniforms

    2. Next projects

 

  1. Other updates/new business - Donna

    1. Next school board meeting Wed Sep 22nd (link only posted from last meeting Sep 8th)

    2. Construction of solar panels in Mt Eden parking lot

    3. VAPA Master plan update? groundbreaking for PAC

    4. PE credit for marching band

    5. Recruiting new students, engaging parents and orientation meeting for 2021-2022 school year

    6. Masks for instruments for Covid protection

    7. Election of officers for new school year

    8. Get emails for parents from students to get on Facebook and/or newsletter

    9. Update MEHS band website

 

  1. Next Meeting Oct 12th